E-book Creation Process

Please note: there are two routes available, the offline manual way and the semi-automated CMS

Step 1a: Manually create the e-book

Create the EPUB by hand then convert to MOBI. This is a bespoke process that depends on the content.

Step 1b: Use the CMS to manage creating the e-book

Log in to the Digital Media CMS and go to the Import page.

Prepare a web publication zip archive by modifying the contents page as required (details in notes below).

Select the web publication, add the necessary ISBNs, then import.

Alternatively, you can also use the CMS to create without importing an existing publication archive – this is useful for bespoke e-books from InDesign source material for example.


  • The CMS is not to be used for embargoed content.
  • Importing via CMS requires all chapters including footnotes to be linked from the Contents page, before import.
  • Double-check the Contents page to ensure the link to PDF and/or Word document has been removed, and remove anything else not required on the Contents page.
  • Cover image will be imported automatically from PDF but the quality is not good and the ratio will be wrong, so please take an image of the cover at 800x1100px. Avoid cropping the cover, add whitespace to the sides in Photoshop if necessary.

Once the document is correctly laid out in the CMS, go to the front-end of the site, click the cover and choose the options to download EPUB/MOBI as required. Each time a download link is clicked it creates a fresh copy from the content in the database.

Step 3: Have the e-book checked by proofreading

You must ensure the work is checked by someone other than yourself (if Proofreading team unavailable, someone else in Digital Media).

Make sure to check internal links and check that the table of contents makes sense.

Next steps:


Follow process to publish on SG Publications Directory website

– OR –

Send e-book files to client to be hosted elsewhere


Follow process to log new e-book creation for analytics